Baltic Music Boosters is proposing a change to become Fine Arts Boosters.  Please review the attached proposed changes to the by-laws become fine arts booster.  Proposed amended by-laws are attached and changes are highlighted in yellow.

If you have questions, wish to speak and be heard on any of the changes, or would like to vote to pass the amendments, please join us by zoom on August 31, 2022, at 7:00 p.m.

Join Zoom Meeting https://us04web.zoom.us/j/76269601468?pwd=VGxsvZKKZbgUFRCJb5I9DhgGM2WGER.1 Meeting ID: 762 6960 1468 Passcode: hhW8Lu


BALTIC SCHOOL

Fine Arts Booster Association By-Laws

Amended 2022

 ARTICLE I: NAME AND OBJECTIVES

  • The name of the organization is Baltic School Fine Arts Booster Association; herein referred to as the Association.
  • The objective of the Association is to provide support and develop interest for all programs and activities that promote the fine arts programs, including Art, Band, Chorus, Drama (including One-Act Play, Middle School Play, and other productions), Oral Interpretation, and Yearbook, but not limited to those, in the Baltic School District.
  • The purpose of the Association is:

1.         To raise funds to be utilized for supporting the fine arts programs in the Baltic School District.

2.         To promote interest and attendance at all Baltic School District fine arts events and related competitions.

3.         To conceive, create and develop ideas, projects and other assistance to further the objectives of the fine arts programs.

4.         To be organized and operated exclusively for the charitable and educational purposes related to the fine arts programs.

5.         To help maintain and improve communications and cooperation between and among parents, teachers, students, music directors, administrators, and the Baltic School Board for the advancement and improvement of the fine arts programs in the Baltic School District.

 ARTICLE II: MEMBERSHIP

  • Any parent or guardian of a Baltic School student involved in Art, Band, Chorus, Yearbook, as well as oral interpretation competitors and drama participants, is automatically a member of the Association.
  • Any person who is interested in the objectives of the Association, attends meetings and/or participates in Association events is considered a member of the Association.
  • No dues are required for membership.

 ARTICLE III: MEETINGS

  • MEMBERSHIP MEETINGS:
  • ADVISORY COMMITTEE MEETINGS:

Will be held at the request of the Advisory Committee or Officers and will be at the Baltic School unless otherwise communicated to members.

1.         The President may call special Advisory Committee meetings.

2.         A majority of the Advisory Committee shall constitute a quorum.

3.         Any member may present anything to any member of the Advisory Committee by making it known in writing. 


ARTICLE IV: ADVISORY COMMITTTEE & OFFICERS

  • ADVISORY COMMITTEE:
  • OFFICERS

1.         The Advisory Committee shall carry out the interests and activities of the general membership and policies of the organization. 

2.         Shall be comprised of nine (9) members elected from the general membership in staggered three-year terms.

3.         Music directors, art teachers, yearbook advisor, drama and one-act play directors and oral interpretation coach shall be non-voting members of the Advisory Committee. 

4.         Elect the four (4) Officers for the upcoming school year.

5.         Responsible for calling meetings of the general membership.

6.         Responsible for chairing fundraising projects, which shall be assigned at the first Advisory Committee meeting.

1.         Officers of the Association shall be the President, Vice President, Secretary, and Treasurer.  There may be other officers as the Association may require from time to time.  (Officer job descriptions are in the Appendix)

  • Officers must have a child who is currently active in one of the fine arts programs:  Art, Band, Chorus, Yearbook, Drama, and Oral Interpretation.

3.         Officer terms shall be for one year.

4.         Officers may be elected to no more than four successive terms in the same office.

5.         All officers shall deliver to their successors all official material (i.e. books, papers, & other property of the Association) prior to the opening of the new school year.

6.         All officers shall perform the duties prescribed in the by-laws and those assigned from time to time by general agreement of the Advisory Committee.

 

ARTICLE V: ELECTIONS

  • ELECTION OF ADVISORY COMMITTEE: 
  • ELECTION OF OFFICERS:

1.         The Advisory Committee shall be elected at the  final meeting of each school year.  Nominations can be made in writing to the Officers in advance of the meeting or from the floor. 

2.         Nominations may only be made with the nominated person’s approval. 

3.         The election will be determined by majority vote of members present at the meeting. 

4.         Shall be comprised of nine (9) members elected from the general membership in staggered three-year terms.

5.         If an Advisory Committee member cannot fulfill their term, the Advisory Committee will select a member from the general membership to fulfill the remainder of unexpired term.

 1.         The Officers shall be elected at the first meeting of the Advisory Committee. 

2.         Officers are elected by the Advisory Committee from those within Advisory Committee.

3.         For consideration, officer nominees require ten (10) hours of active participation via a combination of volunteering or organizing events & attendance at meetings within the preceding school year. 

4.         No person shall hold more than one office during a term.

5.         If an Officer cannot fulfill their term, the Advisory Committee will select a member from the Advisory Committee to fulfill the remainder of unexpired term.

 

ARTICLE VI: COMMITTEES

  • The Association will have the following committees (and others as needed):
  • Members of the Advisory Committee shall be responsible for organizing each of the above committees and recruiting assistance.

1.         Membership/Recruitment

2.         Music or Fine ArtsTrips

3.         By-Laws

4.         Fundraising

a.         Homecoming Supper

b.         Volleyball Concessions

c.         Spring/Fall Concerts

d.         Sales of Food Products

 ARTICLE VII: MOTIONS AND RESOLUTIONS

  • GENERAL:
  • ANNUAL BUDGET: 
  • APPROVALS AND AUTHORIZATIONS: 

The President will set the initial agenda for each meeting.  Additions may be made to the agenda at the meeting prior to the adoption of the agenda.  Roberts Rules of Order will be used as a guide for conducting meetings.  Motions will be passed by majority vote of members present at the meeting.

Annual budget will be presented by the Officers at the final meeting of the school year. 

The Advisory Committee can authorize expenditures not included in the annual budget between membership meetings with two-thirds (2/3) majority vote via email or signed approval.  Expenditures not on the initial agenda of general membership meetings may be tabled by unanimous vote of the Advisory Committee members present.

 ARTICLE VIII: BY-LAWS ACCEPTANCE AND AMENDMENTS (excluding Appendix)

  • BY-LAWS ACCEPTANCE: 
    • Acceptance of these By-Laws will be by majority vote of members in attendance at a meeting. 
    • These By-Laws will be considered effective immediately upon their acceptance and will supersede all previously accepted By-Laws and Amendments. 
    • By-Laws will be examined for revision every three (3) years.
  • AMENDMENTS TO ARTICLES 1-9: 
    • Any member may submit a proposal in writing to an Officer to amend the By-Laws.
    • Amendments to the By-Laws will be posted to the website for review.
    • Amendments must have two readings at membership meetings before voting can occur.
    • A two-thirds (2/3) majority vote of members in attendance is required for the amendment to be made.

 ARTICLE IX: TREASURY

  • The Association treasury will be held in a Trust and Agency account within the Baltic School District.
  • The treasury will remain in the Trust and Agency account unless there is a motion to move it out and that motion is approved by a super majority vote of 75% of members in attendance at a meeting.  By unanimous vote of the Officers present, this action may be tabled to the next meeting.

  APPENDIX

NOTE: Changes to information located in the Appendix do not require an Amendment to the By-Laws.

 ADVISORY COMMITTEE

Name

Email

Phone

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 OFFICERS

Position

Name

Email

Phone

President

 

 

 

Vice-President

 

 

 

Secretary

 

 

 

Treasurer

 

 

 

 OFFICER JOB DESCRIPTIONS

PRESIDENT

  • Preside at meetings of the Association
  • Compose the Agenda for all meetings
  • Make the Agenda accessible to all members in advance of the scheduled meeting
  • Recruit and assist subcommittee chairpersons and supervise the subcommittee functions
  • Serve as the official spokesperson for the Association

 VICE PRESIDENT

  • Be present at meetings of the Association
  • Act as President in his/her absence
  • Recruit and assist subcommittee chairpersons and supervise the subcommittee functions
  • Assume duties related to volunteers, including maintaining online signup sheets, assigning lead volunteers for events, or other duties as needed

 SECRETARY

  • Take attendance of all meeting attendees
  • Maintain record keeping of volunteer hours & meetings for eligibility of Officers
  • Record minutes of meetings
  • Provide association members with minutes following a meeting in a timely fashion
  • Responsible for maintaining email account & responding to emails in a timely fashion

 TREASURER

  • Maintain record keeping of revenue and expenditures, and provide a financial report at meetings and/or upon request of the President
  • Maintain record keeping of volunteer hours p/student